Rentalist Guide
How every screen works and what each number means, written for rental owners. If you're deciding whether Rentalist is right for you, this is exactly what you'll get.
Getting Started
The welcome window, sample data and setup.
Import, Export and Quick Entry
Spreadsheets, Quick Entry, and AI Shortcuts: ready-made prompts for an AI assistant you already use.
Bookings and Inquiries from Email
Connect your booking inbox and Rentalist lines up inquiry emails for one-click review, including years of history you never logged.
Dashboard
Your financial overview, payment alerts, pricing nudges, and occupancy tax reminders.
Booking Management
Reservations, payment tracking, cancellations, OTA bookings, and tax-rate changes handled for you.
Expenses & Tax Preparation
Entering expenses, tax deduction categories, repeating bills and reminders, Quick Entry, and how year locking works.
Payouts
Your Airbnb and Vrbo payout files lined up against your stays, with a clear way to settle any difference.
Pricing
Setting rates, platform commission calculations, year-over-year pricing with holiday anchoring, and alerts on open weeks that are running late.
Budget & Analytics
Occupancy tax, Tax Summary and Cash Flow Forecast, plus budget planning, Budget vs. Actuals and multi-year analytics.
Contacts & Marketing
Guest directory, mailing list builder, inquiry tracking with paste-to-fill, and CSV exports.
Documents
Receipts, contracts, permits and policies kept as ordinary files, renewal reminders, and receipts you email yourself.
Managing Multiple Properties
Add up to 3 properties, use the All Properties view, clone settings, and manage your portfolio.
Settings
Property details, fees, taxes, platforms, seasons, and expense categories.
Subscription & License
Your yearly subscription, moving your license between computers, and when the app uses the internet.
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